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Leave Paid Out

When an employee’s service ends, employers are required to pay out any annual leave that they have accumulated and not taken. This can by done by clicking on Add (next to Payslip Inputs) > Leave Paid Out.

The system uses the normal annual leave rate, including any fluctuating component, to calculate the payment due. You can check this rate and make changes to the fluctuating component by clicking on Leave > Record Taken on the employee’s profile – if you are still using the old system (i.e. you joined SimplePay before 3 September 2016), you will click on Record Leave Taken.

You can also override the rate completely on this screen, by checking Override calculated rate and entering the rate you would like the system to use. You should override the rate if this employee has additional benefits such as employer contributions to medical aid or retirement funds, as this is not taken into account by the system.