Introducing the Getting Started Checklist
Our new Getting Started Checklist is here to streamline the process of getting set up on SimplePay. Read more about this exciting feature in our blog.
Posts with Category "New Features"
Introducing Our Revamped Help Site
We’re excited to launch our new and improved help site! Read more about the updates in our blog post.
Feature Enhancement: Email Reminders of Expiring Leave
We’re excited about the latest addition to our Reminders functionality: Leave Expiry! Read more about this in our blog.
Introducing Custom Bulk Inputs
Simplify your payroll management with Custom Bulk Inputs. Edit payroll items of your choosing — for multiple employees at once — on a single screen or via an Excel file generated by the system.
New Feature Labels
Our new Feature Labels allow you to easily read more about new features, and to send us feedback about new and existing features.
Self-Service Claims Now Available By Default
We’re happy to announce that we’ve made our Employee Self-Service (ESS) claims available to our entire customer base — by default! Find out more about this exciting feature in our blog.
Introducing the SimplePay Account Dashboard
Introducing the SimplePay Account Dashboard – a game-changing feature designed for streamlined payroll management.
Introducing Reminders: Email Notifications for Important Employee Events
Introducing SimplePay’s newest feature: Reminders. Keeping track of important employee events has never been easier. With reminders, you can receive emails to keep you informed of upcoming birthdays, work anniversaries, and all other important dates.
New Report: Leave Expiry Report
Introducing Leave Expiry Reports! Our new feature is here to help you keep track of your employees’ expiring leave.
New Report: MIBFA Payment Reports
We are very excited to announce the addition of MIBFA payment reports to SimplePay.
New Feature Alert: Active and Inactive States for Companies
Our system now allows Active and Inactive states for companies within a profile, in cases where companies must be closed, but not deleted.
New Feature: Long Service Awards
Our system now allows you to capture Long Service Awards while ensuring the correct handling of SARS codes and taxes.
New Feature: Password Protect Reports
You can now encrypt reports with passwords.
New Enhanced Xero Functionality: Map Multiple Pay Points to Tracking Category Options
We’ve enhanced the way Xero tracking categories are mapped in SimplePay.
How SimplePay Handles Feature Requests
In this blog post, we outline the process that we follow to evaluate feature requests and select features to add to our development pipeline.
Important Changes to our ETI Functionality and User Interface
A cornerstone of the culture at SimplePay, which has greatly contributed to our development to date, is our commitment to continuous improvement. This culture is what drives us to continually review and critique both our processes and our system to see where we can be even better.
New Feature: Pro-Rate Custom Items
SimplePay automatically calculates and applies a pro-rate percentage to the Basic Salary of employees if they do not work for a full pay period i.e. the are appointed after the start of a pay period or terminated before the end of a pay period. We’ve received several requests to allow for the pro-rata percentage to be applied to other items, and are delighted to announce that this functionality is now available for certain custom items.
New Feature: Batch Pay Beneficiaries
In March 2021, we introduced beneficiaries to the system (refer to our blog post dated 9 March). We’ve now expanded this feature to allow you to pay beneficiaries in bulk.
New Feature: Approver Override
Our new approver override feature allows full admins to approve requests when approvers are on leave.
New Feature: Custom Beneficiaries
We’ve expanded our beneficiaries functionality so that you can add beneficiaries for custom items.
New Pay Frequency: Every 4 Weeks
We’ve added a new pay frequency for paying employees every four weeks.
New Feature: Payslips Export
You can now download a ZIP file with all the payslips within a specific date range for selected employees or pay points.
New Feature: Give Admin and Leave Admin Users Read-only Access
We’ve expanded our permissions functionality to include an option for read-only access.
New Feature: Bulk Assign Leave Policies
You can now bulk assign leave policies to employees not on the company default policy.
Password Protected Payslips Are Here!
You can now add passwords to payslips that are sent to employees via email.
Claims Request Expanded to Include Employee Hours Worked
Hourly paid employees can now use self-service to submit their hours worked for the period.
Huge ETI Update and Improvements
We’ve made extensive updates to our ETI functionality.
Automatic Quote Generator
We’ve created an automatic quote generator that allows you to receive a formal quote in PDF format straight to your inbox.
Self-Service Employee Claim Requests
We have a new opt-in feature for employee claims via self-service.
New Feature: EMP201 Breakdowns and Variances
We’ve expanded our EMP201 webview to include breakdowns and variances for PAYE, SDL, UIF and ETI.
Gross Remuneration Override for UI-19
You can now override the gross remuneration figure in the Individual UI-19 form.
New Feature: End Service Checklist
This new feature reminds you of outstanding employer loans and savings when ending an employee’s service.
Expanded Functionality: Download Responses to Electronic UIF Submissions
New feature: retrieve your monthly UIF submission and responses from the UIF effortlessly from SimplePay
New Feature: UIF, SDL and Retirement Deduction Traces
In addition to the existing tax trace and the new ETI trace announced on 5 June 2020, we now also have a UIF, SDL and Retirement Deduction trace.
New Feature: ETI Breakdown and ETI Trace
Our new ETI breakdown and ETI trace provides more information on how ETI is calculated.
New Feature: Show More Payslip Info
We have added a feature that allows you to view all payslip items without previewing the payslip.
New Functionality: Download Responses to Electronic UIF Submissions
New feature for UIF submissions: now both submissions and responses from the UIF can be downloaded for better record keeping.
New Feature: Individual UI 19 Forms
Update 21 April: The Department of Employment and Labour has opened a dedicated UIF toll free hotline, running 8am – 10pm Monday to Friday. The number is 0800 030 007.
New Feature: Managing End of Service in Bulk
To ease the payroll burden on employers and payroll administrators during the COVID-19 pandemic, we have introduced a new Employee Actions section to our Bulk Actions page to allow users to manage an employees end of service in bulk.
Automatic Logout Feature
Our new optional timeout feature allows you to choose how long the system can be left idle for before automatically logging you out of SimplePay.
New Feature: Employee Leave Expiration
You can now specify that leave days carried over from the previous leave cycle expires if not used within a specified time frame.
Bulk Actions for Once-off Payslips
We are happy to announce that we have increased our bulk actions functionality to include bulk actions for once-off payslips.
Option Added for Taxing Company Car at 100%
The functionality for the company car system item has been expanded to include a 100% taxable option.
Increased Security Features with 2-Factor Authentication
Introducing a new optional security feature, called 2-factor authentication, which requires users to enter a verification code as an additional step when logging into SimplePay or when changing their password.
New Feature: More Leave Functionality
Our new feature allows you to prevent self-service leave requests or notify employees if their request will result in the minimum leave balance not being maintained.
We’re Making It Easier to Identify Draft Documents
To make it easier for you to keep track of versions of your documents, we have added a stamp to the draft version of payslips, EMP201s and UIF declarations.
Your App can now Integrate with SimplePay!
We have built an API that allows integration with other HR and time and attendance systems.
Tax Certificates Now Available via Employee Self-Service
Employees can now view their tax certificates via employee self-service.
Add Supporting Documents to Self-Service Leave Requests
You asked and we delivered! We have expanded the self-service functionality so that employees can add documents when they request leave. Now employees can attach doctor’s certificates, birth and death certificates, or any other supporting documents to leave requests with ease.
Accounting Splits Made Easy
We’ve listened to your suggestions and are thrilled to launch our long-awaited Accounting Splits feature.
Leave Take-Ons: New and Improved
The way leave take-on balances are captured has been re-designed - providing more information and greater flexibility. Additionally, leave take-ons are now possible in bulk.
New Roles and Permissions
Another exciting new feature has just gone live! We have added two brand new user roles, which will enable you to exercise greater control over what users can see and do on the system.
New Look Payslips
We are very excited to announce the introduction of a new payslip design. All of the same payslip features and functionalities that you have become accustomed to will still be available.
Accounting for ETI Made Easy
We have just released a new feature that enables you to post ETI Utilised with the click of a button - no more need to do manual journals for this in Xero.
Payslips Delivered Right to Your Inbox
Amongst all the big updates that always come with the start of a new financial year, our tenacious developers have been able to sneak in some small but very useful features that we’re hoping will make your life just that little bit easier.
2016 Payroll Changes – Additional Medical Tax Credit
With the start of the new financial year looming ahead of us, lawmakers have been hard at work drafting legislative changes that will require Payroll administrators to keep their wits about them if they want to keep up.
New Leave Overview
With annual shutdown just around the corner for many companies, our dedicated team of coding elves have been cooking up a feature that a lot of you have been asking for.
Leave Calendar Updates
Just in time for the festive season, we are super excited to present to you our updated leave calendar. This new calendar is more than just a pretty face; it sports a number of new features to make leave recording simpler and more accurate.
Improved Self-Service Leave Workflow
You may have noticed that the leave hierarchy has had a facelift. The interface is now cleaner, more intuitive and easier to use. But the improvements go far beyond aesthetics; the entire approval workflow has been updated to provide you with a simpler and more reliable experience.
New Website Just Launched
We have been working hard on a new website design to provide you with an even better SimplePay experience and are very excited to announce that it just went live!
Loads of New Features!
As usual, we’ve been hard at work adding new features to the system over the past few months, but haven’t gotten around to telling you about all of them yet. So, without further ado:
Announcing Self-Service Leave Requests
We’re please to announce a major new feature. Self-service leave requests allow your employees to request leave from their self-service accounts, and then initiates a workflow where another employee can approve that leave.
Interest Rate Change and New Features
Due to the recent drop in interest rates by the reserve bank, the fringe benefit interest rate on low or interest free loans will now be 6% instead of 6.5%.
New Features: Bulk input for recurring items and pay-point permissions
We’ve added 2 new features that you may find useful. The first is bulk input of recurring items, such as basic salary / hourly rates, which was previously only available for periodic items such as hours worked.
Just a Quick Feature Update
We’ve been so busy releasing new features lately that we haven’t taken the time to announce them:
Self-Service and Full Take-On Released
We’ve recently released two frequently requested features. The first being employee self-service, which allows your employees to log in and access their current and historic payslips online. You can also have the system e-mail them when their latest payslips are ready. This is version 1.0 of self-service and future versions will include more advanced features such as leave requests and updating of the employee’s particulars.