Clocking Imports

You can import clocking information from various providers into SimplePay as follows:

  • Go to Employees > Bulk Actions > Clocking System Import
  • The clocking imports page will default to imports for regular payslips. If you wish to import a clocking file for once-off payslips, click on Switch to once-off payslips. Please note that not all item types are applicable to once-off payslips. Currently, only Custom Items with payslip inputs are supported.
  • Select the pay frequency for which you want to import the data – if you have more than one, a separate import will need to be performed for each of them
  • Select the correct pay period
  • Select the format you would like to use
    • SimplePay – for importing from Uniclox and Sabre Biometrics*
    • Pastel Payroll – for importing clocking data from any provider supported by Pastel Payroll
    • Jarrison – for importing data from the Jarrison Clocking System
    • Generic CSV – for uploading your own custom spreadsheet based on this specification
    • GAAP – for importing clocking files generated by the GAAP point of sale software
    • Deputy CSV – for importing CSV files originally exported from the Deputy time and attendance software
  • Click Choose File and select your clocking file
  • Click Upload

*Before exporting a file from the Sabre Biometrics system, you should contact the Sabre Biometrics support staff so that they can activate the SimplePay export file format on your profile.

When you upload your clocking file for the first time, you will need to map the information in the file to the relevant items in SimplePay. Please read these notes before following the steps below:

  • Click on Mapping Settings
  • Allocate each column to its respective payslip item
  • Save
  • Upload the file again as above – this second upload is only necessary when setting up mappings

Once the file has been uploaded, the data will be displayed for you to verify. If you are happy that it is all correct, click Save. The system will then calculate the employees’ pay amounts accordingly – please consult the following section for further information: