Payroll Setup > Employee Setup > Regular Hours

This screen allows you to set up the days on which the employee usually works, as well as how many hours they work on each of these days. It is the final step in adding an employee and you can return to it at any point by going to the employee’s profile and clicking on Regular Hours under Edit Employee Details.

It is important that this information is captured correctly as it is used for several important calculations on the system.

The “Casual / Temp” Schedule option should only be selected in cases where employees work infrequently and don’t accrue leave. For this reason, it is not possible to capture leave on the system for employees set to this option. Most employees will, therefore, use the “Fixed” option.

Please note:¬†the “Casual / Temp” option should not be selected for employees who are on a short-term / fixed-term¬†contract; in other words, the “Fixed” option should be selected for such employees even though their employment is not permanent. Examples of employees for whom the “Casual / Temp” option should be selected are university students who are employed part-time as and when the need arises, or casual waiters who cover for regular waiters who are sick or on leave.

Enter their normal Hours per day and select their Regular Working Days. If they work one or more partial days in the week, click on the drop-down menu next to the day and select “Partial Day”; then, enter the hours they work on that day.

If the employee works shifts on a rotation i.e. they work a certain number of days a week but do not have a set schedule, select all seven days of the week. This will allow you to capture leave for them on any day of the week. You can then Override the Full days per week to correspond with the number of days they would actually work each week; for example, if an employee works five days a week, which change each week, the override would be 5. This number is also used to calculate an employee’s statutory leave entitlement; please see the following section for more information on this aspect:

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