Payroll Setup > Employee Setup > Employee Classification

Setting up the employee classification is the first step in adding an employee. You can also return to the classification screen at any point by going to the employee’s profile and clicking on Classification under Edit Employee Details.

Selecting any of the options on this page will have an impact on one or more aspect of the employee’s payroll calculations. Each option is discussed in greater detail below:

Director / Member of CC

Indicating that the employee is a director / member of the CC, will allow you to enter an amount of deemed remuneration for them, if applicable. Additionally, all of the employee’s income will be reported under the correct code (3615) on their tax certificates. Please see the following article for a detailed explanation of this concept:

Working Hours

If you did not mark an employee as being a director or member of the CC, you will be able to select the employee’s working hours – either “Full time” (by default) or “Less than 22 hours per week”.

If you select the latter option, three further questions / drop-down menus will appear with regards to the employee’s particular circumstances.

An employee working less than 22 hours a week has two potential effects on their payroll calculations.

If you select “No” as the answer to Do you have a written declaration that the employee will not work for another employer while employed by you?, their employment qualifies as non-standard and they will be taxed at a flat rate of 25%. More information on this concept is available in the following article:

However, if you select “Yes” as the answer to Does the employee work at least 5 hours a day and receive less than R287 per day?, PAYE will be calculated based on the normal tax tables.

If you select “Yes” as the answer to Does the employee work less than 24 hours a month?, they will not accrue leave or be automatically paid for public holidays that they don’t work. They will also be UIF exempt (discussed further on).

Independent Contractor

This refers to contractors whose remuneration is subject to PAYE as a result of meeting certain requirements. As with directors, these employees’ income will be reported under the correct code (3616) on their tax certificates. Please see the following article for a detailed discussion of independent contractors in the context of payroll:

They will be subject to PAYE and SDL, if applicable but will not be liable for UIF. They also do not accumulate leave.

UIF Exempt

You should tick the box next to UIF Exempt only if the employee meets one of the requirements for exemption, which are listed in the drop-down menu that appears once you’ve ticked the box. Please see the following article for more on these requirements and UIF in general:

If you are adding an employee and are happy that their classification is correct, the next step is to capture their Basic Info.

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