I paid out my employee's savings outside of payroll. How do I indicate this on SimplePay so that I can remove the Savings item?

Once you’ve added a Savings item under Regular Inputs, a Savings Deduction will continue to be made on the payslip until you change the Regular deduction to zero, or you remove the Savings item. However, before the Savings item can be removed, it has to have a zero balance. The steps below can be used to record a savings payout, to get a zero balance on the Savings item so that it can be removed.

  1. Employees > Select the employee > Savings (under Payslip Inputs).
  2. Tick the Pay out on current payslip box, as well as the Paid out to third party box (which will appear after the first box is ticked). This tells the system that there was a payout of the employee’s savings during the current period, but that it should not affect Nett Pay.
  3. The Payout amount will default to the full savings amount. (Do not edit this unless you are recording only a partial payout that happened outside of payroll.)
  4. Click Save.
  5. Finalise the payslip. You can now remove the Savings item from the next regular payslip, by going to Regular Inputs. Be sure to change the Regular deduction to zero, or to remove the Savings item – before another Savings Deduction is made. Otherwise, the item will have a non-zero balance again, in which case it cannot be removed.

Please note: You are indicating to the system that this payout happened outside of payroll; as a result, it will not be reflected in SimplePay’s Accounting Info (report) as it has no impact on Nett Pay. Therefore, even if you have set up accounting integration with Xero or QuickBooks Online, you would need to manually account for the payout in your accounting system.