Payroll Concepts > Employment Tax Incentive (ETI)

The Employment Tax Incentive (ETI) is an incentive that was launched by SARS with the aim of encouraging employers to hire young job seekers. It reduces the cost of hiring young people by reducing the amount of PAYE owed by the employer to SARS without affecting the employees’ wages.

Please note: you are under no obligation to claim ETI. Therefore, you can choose to simply ignore ETI. If, however, you do claim ETI, it will be a tax-free income for your company even though there will be a slightly heavier compliance burden.

This article will cover the various aspects related to ETI.

Qualifying Employees

ETI may only be claimed for qualifying employees. An individual is a qualifying employee if they:

  • have a valid South African ID, Asylum Seeker permit or an ID issued in terms of the Refugee Act;
  • are 18 to 29 years old*;
  • were employed by the employer or an associated person to the employer on or after 1 October 2013;
  • are not paid more than R6 500;
  • are paid the higher of the national minimum wage or a wage regulating measure applicable to that employer; 
  • are not a domestic worker; and
  • are not a connected person to the employer.

*Note: an employee’s age must be determined at the end of each month for which the ETI is being claimed. Therefore, an employee will start qualifying in the month that they turn 18 and will stop qualifying during the month that they turn 30.

  • For example, an employee who turns 18 on 24 September won’t qualify yet in August but will qualify in September. Also, an employee who turns 30 on 11 November will still qualify in October but won’t qualify in November.

All of the above requirements must be met before you are eligible to claim ETI for an employee.

The first four aspects are handled automatically by the system based on how your employees are set up. It is, therefore, crucial to ensure that you have captured their birthdates, appointment dates and ID numbers correctly under their Basic Info section.

The system will check that each employee meets the criteria for the minimum wage once you have configured this for your company (see the company ETI settings below).

You are responsible for checking the criteria for domestic workers and connected persons for each employee. If you enable ETI for an employee under the employee ETI settings (outlined below), this serves as confirmation that the employee is not a domestic worker or connected person.

Minimum Wage Settings

To qualify for ETI, employees must earn at least the minimum wage in terms of the National Minimum Wage Act or according to a wage regulating measure for the company / industry.

You will therefore need to set up the minimum wage so that the system can check whether an employee qualifies for ETI. This can be done at a company-wide level, or at an individual employee level.

To set the minimum wage for the company:

  • Go to Settings > Payroll Calculations > ETI
  • Use the Minimum wage inputs dropdown menu to indicate whether the minimum wage for the company is a minimum wage per hour or per month
    • If you select “Hourly Rate”, enter the minimum hourly wage in the Minimum wage normal rate field
    • If you select “Monthly Amount*”, enter the minimum monthly salary in the Minimum wage monthly field
  • Enter an Effective from date to indicate when the minimum wage should apply from.

Note: If you backdate the date entered into the Effective from field, ETI will be calculated for historic periods, which will need to be claimed or forfeited. More information on this is available in the following help article:

Filing and Processes > Monthly Submissions > ETI Corrections (Over-claims and Under-Claims)

You can set the minimum wage for an individual on the employee ETI settings page, which is discussed further down.

Comparing the employee’s wage to the minimum wage

Where an employee is hourly paid and the minimum wage is entered as an hourly rate, or where an employee is paid monthly and the minimum wage is entered as a monthly amount, the system simply compares the two to determine if the employee’s earnings are above the minimum wage.

Where the structure of the employee’s earnings are different to the minimum wage, the employee’s earnings will be grossed up or down as follows:

  • Where an employee is hourly paid and the minimum wage is entered as a monthly amount, the employee’s hourly wage will be multiplied by the employee’s actual hours worked. If the actual hours worked are less than 160, this amount will then be gross up by multiplying it by 160 and divided by the actual hours worked. The grossed up amount is then compared against the monthly minimum wage to determine if the minimum wage requirement is met. 
  • Where an employee receives a fixed monthly salary and the minimum wage is entered as an hourly amount, the employee’s salary will be divided by the employee’s regular hours to determine their hourly rate.This amount is then compared against the hourly minimum wage to determine if the minimum wage requirement is met.

You can see the comparison of the employee’s wage and the minimum wage on the ETI trace.

Example 1:

The minimum wage is set to R3 500 per month. An employee earns R20 per hour and their contractual hours according to the Regular Hours screen is 175. The employee worked for only 150 hours in the month.

To do the comparison, the employee’s earnings are grossed up as follows:

R20 x 150 = R3 000

R3 000 x 160 / 150 = R3 200

The grossed up figure of R3 200 is lower than the monthly minimum wage. The employee would therefore not qualify for ETI as the minimum wage requirement is not met.

Example 2:

The minimum wage is set to R15 per hour. The employee earns a fixed salary of R2 500 and their contractual hours according to the Regular Hours screen is 173.33.

The system will calculate an hourly rate for the employee of R14.42 (R2 500 / 173.33). The employee does not qualify for ETI, since their hourly rate is less than the minimum wage.

Qualifying Wage

In order to test for minimum wage compliance, the system will compare an employee’s “wage” against the minimum wage set by the company (as discussed above). Different items will be included in the “wage” for salaried and hourly-paid employees:

  • Salaried employees
    • the starting point is their basic salary
    • minus: amounts for unpaid leave
    • minus: amounts for short pay
  • Hourly paid employees
    • the starting point is their pay for normal hours
    • plus: amounts for paid leave
    • plus: amounts paid for public holidays that they didn’t work

In cases where an employee’s actual hours employed are less than 160 hours per month, their wage would be “grossed up” in the same way as their remuneration (discussed below). For example, if an employee earned a “wage” of R2 000, but their actual hours employed (discussed below) were only 80, their “wage” would be grossed up as 2 000 / 80 x 160 = R4 000. The system would check this against the minimum wage captured under the employer ETI settings. If the minimum wage captured is R3 500, then the employee has satisfied the wage criteria for ETI. They would therefore qualify for ETI if the other criteria are also met. You can configure the minimum wage applicable to your company in the ETI settings, outlined below.

Note: there is a difference between the concept of wage and remuneration for the purposes of calculating ETI. An employee’s wage is the amount they are paid in respect of their ordinary hours of work and is determined by the employment agreement – it is used to determine whether or not they qualify for ETI. Their remuneration is the actual amount that they are paid at the end of the period and is used to calculate the amount of ETI that the employer may claim.

Note: employers that are not covered by the National Minimum Wage Act or by a wage regulating measure will not be eligible to claim ETI between 1 May and 31 July 2020. Read more about these changes here:

Calculating ETI

The value of the ETI the employer may claim per qualifying employee depends on the amount of the monthly remuneration paid to each of them. Employees’ remuneration can fall into one of three income brackets, each with its own calculation. Furthermore, different calculations apply in the first and second years of the incentive.

Where an employee is employed for less than 160 hours in the month, the remuneration amount must be “grossed up” to 160 hours per month to calculate the value of the ETI. The ETI amount claimable can then be determined and “grossed down” in the same ratio. The ratio is determined by dividing 160 by the number of actual hours employed (discussed below).

Actual Hours Employed

The way in which the number of hours employed is calculated differs for salaried and hourly-paid employees.

  • Salaried employees:
    • the starting point is their scheduled hours as captured on the Regular Hours screen (which are assumed to be the same as their contracted hours)
    • minus: unpaid leave (if captured using the system item)
    • minus: short hours
    • plus: additional normal hours (overtime at their normal rate)
  • Hourly paid employees:
    • the starting point is their normal hours captured when clicking Basic Salary under Payslip Inputs – not their scheduled hours
    • plus: overtime hours
    • plus: Sunday hours
    • plus: public holidays worked and public holidays not worked that they were paid for
    • plus: paid leave types, including custom leave types
    • Detailed calculation examples for all of the above scenarios can be found on the SARS website.

ETI Breakdown and ETI Trace

The ETI Breakdown shows you the ETI calculated per employee for the month. To view the ETI breakdown, go to Filing. Then click on Web under the EMP201 heading for the month and click on the ETI figure calculated.

An ETI Trace is available for each employee whose ETI settings are configured to allow ETI. The ETI trace shows information on how the ETI for that employee is calculated or why their ETI is not calculated. To view the ETI Trace, click on the ETI amount next to the employee’s name in the ETI Breakdown.

Claiming ETI

The ETI calculated is used to reduce an employer’s PAYE liability for a given month and is reflected on the EMP201 along with any ETI carried forward and the amount of ETI utilised. Where the PAYE amount is lower than the ETI, the employer’s PAYE liability will be 0; any ETI not utilised is carried forward to the following period. Where the PAYE exceeds the ETI, the full ETI may be used to reduce the PAYE liability and nothing will be carried forward. Please see the following article for more information on PAYE:

SARS stipulates that ETI may not be carried forward to March or September; therefore, you will notice that ETI Brought Forward will always be R0.00 on the EMP201s for March and September. Any ETI Carried Forward and, therefore, not utilised at the end of February and August each year will need to be claimed back from SARS.

ETI may be claimed for 24 months per qualifying employee and these 24 months need not be consecutive or correspond to the employee’s months of employment. Where an employee has separate contract periods with a single employer, the ETI month they are in will follow on from the previous contract period. Similarly, if an employee is transferred between companies that are associated persons*, the months must be counted as if they had not moved at all.

*An associated person is any entity in relation to each other which is directly or indirectly managed or controlled by substantially the same person (e.g. two subsidiaries under a holding company). Where an employee moves between companies (who are part of a group) with the same PAYE reference number, for ETI purposes this will be deemed to be continuous service by the employee and the ETI will continue and not start again.

For more information about how ETI is reported to and claimed from SARS, as well as how to post ETI Utilised, please refer to the following articles:

Employee-Specific ETI Info

There is certain information which needs to be completed for individual employees in order for the system to correctly calculate the ETI that can be claimed. To enter this, go to an employee’s profile and click on Edit Info > ETI. Enter the information as follows:

Status

  • ETI must be enabled for each employee by changing the Status to “Allow”. Only select “Allow” if they meet all of the requirements above (discussed under Qualifying Employees) and you wish to claim ETI for this employee. Select “Disqualified” if the employee is a domestic worker or connected person, or if ETI should not be calculated for any other reason. Leave the Status field blank if you do not wish to claim ETI for this employee.

If you select “Allow” as the Status, additional input fields will appear:

Original Employment Date

This field is optional and should contain the original date of employment if it’s earlier than the first service period on the system, i.e. if they started working for the company on an earlier date than the appointment date captured on the system.

Alternatively, it should also be entered if an employee was previously employed by an associated person. This is relevant in determining the number of months to be included in the maximum number of allowed months, i.e. 24 (discussed under Claiming ETI above).

  • An example would be if an employee worked for Company A from 2015-09-01 until it merged with Company B on 2016-01-01. If Company B is on the system, the employee’s appointment date will be 2016-01-01. However, under ETI settings, you should then enter 2015-09-01 as the Original Employment Date.

Note: if this field is left blank, the system will use the first service period start date. Therefore, it is important that you enter the original date of employment, if applicable. Remember that an employee will be disqualified from ETI if their original appointment date with the company or an associated person was before 1 October 2013.

Months Unclaimed before Take-On Year

In this field you should input the number of months that you didn’t claim ETI for a qualifying employee before you started using SimplePay.

  • If a qualifying employee was employed for 12 months prior to the date that you started using SimplePay, but you only claimed ETI for 4 of those months, you should enter 8 as the Months unclaimed before take-on year.
  • If a qualifying employee was appointed on 1 March 2016 and you started using SimplePay in March 2017, the system will assume that ETI was claimed for those 12 months (March 2016 to February 2017). If that is not the case; for example, if you didn’t claim ETI for June and July 2016 for this employee, you should enter 2 as the Months unclaimed before take-on year.

Minimum Wage

If a different minimum wage regulation applies to this particular employee, you can use the drop-down menu for Employee minimum wage override to select “Specify Monthly Amount” or “Specify Normal Rate”. Then enter the the minimum wage applicable to the employee.

Alternatively, you can leave the Employee minimum wage override field on the default of “No override”.

Special Economic Zones

If the employee works within the same Special Economic Zone (SEZ) as the employer for more than 50% of the year, select the checkbox. Then choose the SEZ that the employer and employee work in.

Special Economic Zones (SEZs) are geographically designated areas within South Africa set aside for specifically targeted economic activities to promote national economic growth and export. This is achieved through support measures to attract foreign and domestic investments and technology.  The 6 SEZs are:

  1. Coega
  2. Dube Trade Port
  3. East London
  4. Maluti-A-Phofung
  5. Saldanha Bay
  6. Richards Bay

If employers and employees work within a SEZ, there is no longer an age limit for employees who qualify for ETI as of 1 August 2018. For the age qualifying test to fall away, the following two requirements must be satisfied:

  1. The employer must have a fixed place of business within one of the 6 designated SEZs; and
  2. The employee must render services to that employer mainly within a SEZ.

Effective from

Enter the date which you wish to start calculating ETI from for this employee.

Note: If you backdate the date entered into the Effective from field, ETI will be calculated for historic periods, which will need to be claimed or forfeited. More information on this is available in the following help article:

Filing and Processes > Monthly Submissions > ETI Corrections (Over-claims and Under-Claims)

Custom Items

If you create custom income and allowance items and select the Input Type as “Hourly rate * factor * hours” or “Custom rate * quantity”, certain inputs will be required to ensure that ETI is calculated and claimed correctly.

More information about custom items can be found in the following article:

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